Political Holdings Ltd Privacy Policy

Political Holdings Ltd Privacy Policy


Political Holdings Ltd (“we”, “our”, “us”) respect the privacy of our website
users, readers and customers (“you”) and we are committed to protecting
the privacy and security of your personal information.

This Privacy Notice has been prepared to assist you in understanding what
information we collect about you and how that information is used by us
and by third parties.

2.1 When we refer to Data Protection Legislation we mean the United
Kingdom General Data Protection Regulation (“UK-GDPR”); that took effect
on January 31, 2020, and the Data Protection Act 2018 which has been
amended to be read in conjunction with the UK-GDPR.
2.2 personal information is information that can be used to identify or
contact a specific individual, such as a name, address, telephone number,
email address, etc., and also online identifiers and location data such as IP
addresses and mobile device IDs.
2.3 special category data means personal information revealing your
racial or ethnic origin; political opinions; religious or philosophical beliefs;
trade union membership; genetic data; biometric data; data related to
your health or data concerning your sex life or sexual orientation; and
criminal convictions or involvement in criminal proceedings.
2.4 A data controller is someone who decides why personal data is to be
collected and how it will be used and treated.

3.1 If you have any questions regarding this Privacy Notice you can contact
us at:
Political Holdings Ltd,
3.2 If you are unhappy with how we handle your personal information you
can write to us using the contact details noted above; and/or notify the
Information Commissioner’s Office (ICO) (please see:
https://ico.org.uk/concerns/ for more information).


Method of Collection Type of Information Lawful Basis for Processing
Website registration Personal information, for example, your:

– name

– username

– job title

– work address

– employer

– phone number

– payment details

and – email address

Legitimate interest or consent
Website interfacing (i.e. posting comments on articles/group discussions) Details such as your name and username Legitimate interest or consent
Website usage including

for monitoring and

improving our websites

Information transmitted by

your computer, including


– IP address,

– browser data,

– traffic and location data,


– information we receive

from cookies or from our use

of website analytics services.

Legitimate interest
Contacting us through the website (emailing us or commenting through website) Record of your email/comment, name, and email address Legitimate interest
Surveys Information included in survey answers and your name, email address, employer and job title and any other information that you provide. Consent
Whitepapers, research, and webinars Your name, job title, phone number, employer, and any other information that you provide. Consent or fulfilment of a contract
Newsletters and bulletins or updates on our products and services Your name, job title, phone number, employer, and any other information that you provide. Consent or legitimate interest
Phone Recording and details of your call, name, email address, phone number, gender, address, employer, job title and any other information you provide. Consent or fulfilment of a contract or legitimate interest
Email or social media correspondence Records of all information you provide in email or social media contact, including your: – name, – email address, – phone number, – gender, – address, – employer, – job title, and – any other information you provide/requested in the events registration form. Consent or fulfilment of a contract or legitimate interest
Information provided by you at events Name, email address, phone number, employer and job title, or any additional information you provide. Consent or legitimate interest
Provision of events or information services (including monitoring) Name, address, email address, phone number, employer and job title. Fulfilment of a contract

4.1 We may receive information about you from third party sources
including customers, business partners, sub-contractors in technical
services, advertising networks, marketing list brokers and information
available online in the public domain. We use reasonable endeavours to
ensure that the third party has a lawful basis for the processing of such
information in accordance with the terms of this Privacy Policy.
4.2 We collect publicly available information including names, job title,
employer, telephone, social media and business email address contact
details to allow us or third parties to send you information about our
goods and services. We may also use our legitimate interest to provide
this information to third parties. You can request to stop receiving such
communications at any moment pursuant to relevant Data Protection
Legislation by using the unsubscribe links in the footer of the email or by
contacting us directly.
4.3 We may process personal data on behalf of certain events partners or
clients. In such cases this should be made apparent to you in the event’s
Privacy Notice.

5.1 Unless you object to such processing, or request us not to, the below
table describes (i) the information shared with our group companies; and
(ii) the type of commercial communications you may receive from our
group companies.

Political Holdings Ltd Commercial Communication Group Companies information shared with
Political Holdings Ltd Email sales and marketing, Telephone sales and marketing, PPC advertising, Print advertising, Display advertising, Direct marketing (e.g. printed invitations), and Social media.


Holyrood Communications Limited
Holyrood Communications Limited Email sales and marketing, Telephone sales and marketing, Print advertising, Display advertising, Direct marketing (e.g. printed invitations), and Social media. Political Holdings Ltd

5.2 We may use, process and share your personal data:
5.2.1 where we have your consent;
5.2.2 where necessary for: performance of any contract to which the data subject is party (and
taking steps at the data subject’s request with a view to entering a
contract); compliance with any legal obligation; administration of justice or performance of a task carried out in the
public interest or in the exercise of our official authority; and/or our legitimate interests, including but not limited commercial,
marketing, intragroup transfers or IT security. We will only use this legal
basis to process your data in ways that you would reasonably expect and
have a minimal privacy impact.
5.2.3 in respect of special categories of personal data: where we have your consent; where necessary for protection of vital interest (where consent
cannot be given or where it is not reasonable to expect consent to be
obtained or where consent is unreasonable withheld); where necessary for, or in connection with, legal proceedings,
obtaining legal advice or establishing, exercising or defending legal rights;
and/or where the data has been manifestly made public as result of steps
deliberately taken by the applicable individual.

6.1 We may disclose your personal information to third parties in the
following circumstances:
6.1.1 in accordance with sections 4.2 and 5.2 above;
6.1.2 to service providers who manage aspects of our operations (e.g.
technical services for our Websites, or those that assist us in providing
services to you);
6.1.3 in order to investigate or respond to problems or inquiries or defend
our interests, to our auditors, brokers, legal advisors, professional
indemnity insurers, and other professional advisors;
6.1.4 in the event of a sale, merger, acquisition, partnership or joint
6.1.5 in order to comply with any legal obligation, or where it is required
by order of a court or other judicial, regulatory or law enforcement body
or in order to enforce or apply the Websites’ terms of use and/or other
agreements between you and us; or
6.1.6 to protect our or a third party’s rights, property or safety.
6.2 We may also pass aggregated information on the use of the Websites
to our group companies or third parties but this will not include
information which could be used to identify you.
6.3 If you (i) register to attend an event we organise; and/or (ii) sign up for
a webinar, whitepaper or bulletin, we may provide the contact information
you provide to sponsors, event partners, exhibitors and/or a venue for an
event who may contact you from time to time for their marketing
purposes. A list of event sponsors will be available on each event website.
Further details of how we hold and use personal data for our events are
provided in a Privacy Notice, which is available on each events registration

7.1 We may use our legitimate interests to contact relevant business
addresses (e.g. firstname.surname@business.co.uk) for marketing
purposes without prior agreement, provided we believe the messages will
be of interest and relevance to you.
7.2 You have the right at any time to ask us not to use your personal data
for marketing purposes (including the disclosure of personal data to third
parties for marketing purposes). If you do not wish to receive such
communications or wish to object to such transfer to third parties for
marketing purposes or to our direct marketing, please contact us
at Customer.Service@dodsgroup.com

PLH is a global business which means personal information may be
accessed by our group companies or certain service providers from
locations outside the European Economic Area (EEA). To ensure your
information is given substantially similar protection as are provided in the
EEA we use safeguards approved by the European Commission and have
in place international data transfer agreements between our companies
and our service providers where data is transferred outside the EEA.

9.1 Once we have received your information, we will use, and keep up to
date, strict and appropriate measures, procedures and security features
(technical or otherwise) to ensure the security of personal information and
to try to prevent access by unauthorised persons and any unlawful
processing, accidental loss, destruction or damage, including the
implementation of an appropriate system security policy.
9.2 We retain the information you provide us for marketing purposes for
three years from last contact. For all other personal information provided,
we retain it for the length necessary for the purposes for which the
information was provided and as permitted by applicable laws. Where the
information relates to a contract or our legal obligations it is retained for 6
years. We may retain the information once the purpose expired where we
have a legitimate business ground to do so. The length of retention will
depend on the purposes for which it is retained, though we will endeavour
to delete or securely destroy your personal information where we no
longer require it.
9.3 Although we take reasonable measures to protect your personal
information, we cannot guarantee the security of your data transmitted to
the Websites because this transmission is not under our control.

The Websites may contain links to other websites owned and operated by
third parties. These third party websites will have their own privacy and
cookie policies that will govern the use of information you submit whilst
visiting them. We do not accept any responsibility or liability for these
policies or the privacy practices of such third party websites. Please check
the policies before submitting any personal information to these websites.
Your use of third-party websites is at your own risk.

Please contact us at Customer.Service@dodsgroup.com as soon as
possible after there is any change to your personal details. Where
possible, we aim to contact you on a regular basis to ensure the personal
details we hod about you are accurate.

We may update or amend this Privacy Notice from time to time, including
in order to make clarifications or modifications to it or to reflect changes
to legislation. Any changes to this Privacy Notice will posted here and such
changes will become effective as soon as they are posted.

You have certain rights under the Data Protection Legislation which can be
exercised by contacting us at:
13.1 The right to access the personal information held about you by
making a subject access request;
13.2 To have any inaccuracies in your personal information corrected;
13.3 To have your personal information erased, or for our use of it to be
restricted (for example, if your preferences change, or if you don’t want us
to send you the information you have requested);
13.4 Where you have provided consent, to request to withdraw such
consent at any time;
13.5 If you wish to exercise your right to object to all processing for the
purposes of direct marketing;
13.6 Please contact us using the details set out above if you would like to
exercise any of these rights.

This privacy policy was last updated in December 2022.

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