COVID-19 Response

The future of events looks different than it did before COVID-19 

 The last year forced us to change the way we run our eventsSince March 2020, all Holyrood Events have been run online, with our team gaining a host of new skills and insight into new ways of working. Feedback from our online events has been very positive and we are continually improving the experience for delegates and sponsors. 

Now we’re tentatively preparing for the future. As well as developing engaging and interactive virtual and hybrid experiences, we’re getting ready for when we next see each other in person. 

The safety and comfort of delegates will be at the heart of our planning, and we hope to retain aspects of virtual events that people have enjoyed – such as delivering hybrid events for those unable to travel – and including online formats to our calendar of events.   

The most recent Scottish Government guidance outlining a timetable for a returning to indoor business events, and the capacities allowed at themis as follows:  

Level  Indoor standard limit  Outdoor standard limit  Expected timing (subject to supportive data) 
Level 4  N/A  N/A  Now 
Level 3  N/A  N/A  26 April
Level 2  100 seated 

50 standing 

500 seated event 

250 standing event 

17 May (Now)
Level 1  200 seated 

100 standing 

1000 seated event 

500 standing event 

Likely 7 June 
Level 0  400 seated 

200 standing 

2000 seated event 

1000 standing event 

Likely from end June 

Source: https://www.gov.scot/publications/coronavirus-covid-19-calculating-physical-distancing-capacity-in-public-settings/pages/non-domestic-premises/   

The Holyrood Events roadmap has a return to some in-person event from September onwards but for the majority of our 2021/2022 calendar to be delivered online.   

As we develop our plans and thinking, it’s important for us to understand how confident you are in returning to in-person events as we move out of lockdown.   

Please complete our two-minute survey to tell us how you’re feeling:

2020 Pulse Survey Results on delegate confidence to returning to in-person events  

Our initial pulse survey ran from 25 June to 17 July and received 533 responses. You can view the full survey results here.

Event FAQ 

Last Update: May 2021 

This FAQ will be updated regularly taking into account the responses to our survey and the current public health guidance and emerging research.  If you have a question that isn’t answered below, please contact eventsadmin@holyrood.com.  

We ask that if you – or any member of your household – have any COVID-19 symptoms you do not attend our in-person events and self-isolate in line with public health guidance.  

Timeline for return to in-person events 

Our return to in-person events will follow public health guidance and the progress made against the Scottish Government’s route map out of lock down.  Pending this, we plan to resume in-person events as of September 2021.  Our 2021/2022 calendar of events will largely be delivered online.  

Track and trace 

All registration data will be kept as usual in accordance with the Holyrood Event Privacy Notice.   If requested by public health professionals, basic information – name, organisation, contact details – will be shared.  We will communicate with anyone whose details we have provided. We will also follow Government guidance regulations related to the need for proof of vaccination or a negative COVID-19 test, as these become clearer. 

Venues 

We will only contract and work with venues that have detailed plans in place to mitigate COVID-19.  This includes, but is not limited to, social distancing within events and between events, catering and the serving of food and drink, hand sanitiser provision, employee PPE and increased cleaning schedules. 

Delegate caps 

All in-person events that return will have delegate caps.  These caps will be set after reviewing the latest advice from the Scottish Government; analysing the responses to our survey; and assessing the size of the room at the venue.  You will be informed of the delegate cap when registering for the event. 

Event format 

We will make changes to the format of our events – including but not limited to – the timing of the event to avoid peak travel times, room layout and agenda structure.  We will also launch contactless registration, paperless agendas and delegate handouts. 

Hand hygiene 

In addition to the hand sanitiser provided by the venue, we will also have hand sanitiser stations at different points throughout the venue.  Every delegate will also receive a personal supply of hand sanitiser at the start of the event. 

Personal Protective Equipment (PPE) 

Holyrood Events staff will be equipped with the PPE needed to interact and help you during the event and all events will follow the latest guidance and regulations in relation to delegate PPE.
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